• PBX Operator - Part Time

    Job Locations US-TX-Austin
    Posted Date 2 months ago(3/6/2019 5:45 PM)
    Requisition ID
    2019-33647
    # of Openings
    1
    Category (Portal Searching)
    Front Office Operations
  • Location

    bcreek country club

     

     

    Barton Creek Country Club’s success is due to its dedicated, intelligent and self-motivated family of associates who work together to deliver personalized service to the club’s members and maintain the company’s trademark high standards. If you would like to be a part of an environment where teamwork is emphasized and individual excellence is encouraged, then this is the place for you.

     

    Barton Creek Country Club associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, Barton Creek Country Club may be your perfect match.

    Job Description

    PBX Operators are responsible for providing a five-star welcome and departure experience to each guest, as well as, serving as ambassadors throughout the guest’s stay. PBX Operators make the first impression upon our guests by extending a warm welcome, providing information about the hotel and local area, and offering our full range of upscale hotel amenities and services to them. PBX Operators are also responsible for settling guest accounts upon check-out, resolving guest issues and completing special requests. They work closely with all hotel departments especially our Concierge, Bell-Door and Ideal Services teams.

    Responsibilities

    • Process guest check-ins and check-outs according to Omni’s Moments of Service and Standard Operating Procedures
    • Empathetically listen to guest inquiries and provide appropriate responses
    • Set up accurate accounts for each guest checking in according to their preferences (room type, payment, etc.)
    • Block rooms in the computer and follow through on designated requirements
    • Pre-register designated guests and prepare key packets
    • Communicate pertinent guest information to designated departments/personnel (i.e., special requests, amenity delivery)
    • Maintain confidentiality of all guests and hotel information
    • Employ attention to detail in order to ensure security of guest room access.
    • Understand and execute all Omni accounting standards ensuring accurate settlement of folios, routing of charges and adjustments
    • Maintain guest history files on all guests
    • Accommodate room changes expediently
    • Document all guest requests, complaints or problems immediately and notify designated department/personnel for resolving the situation. Follow up to ensure completion and guest satisfaction
    • Issue safe deposit boxes to guests and ensure security of key
    • Monitor, send and distribute guest faxes
    • Generate, print and distribute daily and weekly reports
    • Resolve discrepancies on the room status report with Housekeeping
    • Maintain complete knowledge at all times of all hotel features/services, hours of operation, room types, numbers, layout, decor, appointments and locations, room rates, special packages and promotions.

    Qualifications

    • Ability to clearly and pleasantly communicate both verbally and in writing in English with guests, management and co-workers, both in person and by telephone
    • Ability to accurately and efficiently input information into computer systems
    • Ability to work cohesively with co-workers both within and outside of your department
    • Ability to compute accurate mathematical calculations
    • Ability to think clearly, quickly and make concise decisions
    • Ability to prioritize, organize and follow up
    • Ability to work well under pressure, dealing with many arrivals and departures within a short period of time
    • Previous customer service experience
    • Previous hotel front desk experience is strongly preferred
    • Previous cashiering experience is preferred
    • Fluency in a foreign language is preferred
    • Previous guest relations training is preferred

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