• Operations Assistant | Corporate Office

    Job Locations US-TX-Dallas
    Posted Date 3 weeks ago(7/23/2018 6:30 PM)
    Requisition ID
    2018-27348
    # of Openings
    1
    Category (Portal Searching)
    Operations
  • Location

    Omni Hotels and Resorts creates genuine, authentic guest experiences at 60 distinctive luxury hotels and resorts in leading business gateways and leisure destinations across North America. Omni Hotels is known for its exemplary culture, authenticity to the markets in which we operate, innovation and exceptional service.  Our commitment to career development has created tenure and loyalty that enables us to perpetuate our family atmosphere.

    Job Description

    Provide administrative support to the operations team, regional sales and regional finance based at the corporate office – reports to Sr. Executive Assistant.

    Responsibilities

    • Communicate directly with internal and external stakeholders on multiple projects
    • Assist with travel arrangements
    • Assist with recurring meetings, including, but not limited to, room and AV set up, agenda compilation and minute taking
    • Strong interpersonal skills for communication and collaboration between departments
    • Assist with Executives expense report assembly routing, and tracking
    • Handle special projects as assigned
    • Assist with assembly of PowerPoints and presentation materials
    • Liaise with internal departments and properties for executives
    • Daily / Weekly / Monthly communication with hotel executives and executive assistants
    • Calendar management
    • Assist with invoicing and rebills for department
    • Assembly of extensive trip files pre and post
    • Monthly reporting
    • Composing Memos and Agendas
    • Work closely with operations department
    • Schedule, coordinate and facilitate technology for Webinars, and conference calls
    • Update contact lists and email distribution lists for corporate and hotel/resort information
    • Assist on extremely confidential documents, such as performance reviews, bonus incentive payouts, and similar
    • Collection and archiving of personnel documents (Performance Evaluations, KRA, Bonus/Incentive sheets, Organizational Charts) and contracts with third parties
    • Field and distribute mail to operations department
    • Update intranet and other internal sites
    • Ad-hoc projects for the operations team

    Qualifications

    • Must be extremely proficient in Excel, Word, PowerPoint and Outlook
    • Ability to work extended hours when needed
    • Ability to work independently with minimal supervision
    • Ability to maintain strict confidentiality
    • Must be highly organized and have the ability to multi- task and shift priorities as needed
    • Professionalism is a must!
    • Excellent written and verbal communications skills
    • Must be a team player and contribute positive energy
    • Flexibility and capability to take on special assignments/projects
    • Bachelor’s degree preferred

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