Sales Coordinator

Job Locations US-DC-Washington
Posted Date 5 days ago(3/13/2018 11:04 AM)
Requisition ID
# of Openings
Category (Portal Searching)


Shoreham Hotel




Nestled in the Woodley Park neighborhood of Washington, DC, the Omni Shoreham Hotel is a true urban oasis within the Capitol City. Associates pride themselves as being a part of a historic landmark serving as host to numerous presidents, dignitaries, political events and inaugural balls.

Associates can enjoy and be rewarded by several career development opportunities and the environment to grow one’s career into various areas of the hotel including leadership roles. The Omni Shoreham Hotel associates consistently rank their place of employment as one of the Best Places to Work by the Washington Business Journal and scored the hotel with the highest ever results on the Associate Engagement Survey in 2012.

Associates at the Omni Shoreham Hotel are proud of being a true part of an extended family and many have spent their entire careers within the hotel, some with over 4 decades of service! We celebrate these milestones and as well as many other successes on a monthly basis during our all associate rallies, “Hibiscus Huddles, “in honor of our company logo.

Job Description

The Sales Administrative Assistant handles all administrative duties required by the Sales and Marketing Divisions in order to provide superior services to our guests.


•Schedules and prioritizes work load to meet deadlines of all managers.

•Types and distributes all correspondence, including letters, emails, proposals, contracts, etc. for assigned managers. Ensures that all correspondence is 100% accurate.

•Maintains reader files.

•Maintains account files and ensures that all information is included in file, i.e. post convention reports, letters, fax information, etc.

•Checks own mailbox in the morning and afternoon.

•Answers calls to sales office by third ring.

•Ensures that all managers receive messages in a timely manner. (Messages to include name and phone, group or company name, number of caller, date and time call received.)

•Enters group information (sites, resumes) in Access.

•Enters work orders in Synergy as directed by managers.

•Assists unassigned managers as needed.

•Updates bulletin boards on assigned months.

•Gathers materials and mails packages to clients as necessary.

•Takes detailed inquiry leads and submits to appropriate manager.

•Inputs amenities into Epitome for VIP clients and processes paperwork (amenity card, receipt signature from Room Service.)

•Processes outgoing mail.

•Covers for reception during lunch

•Takes minutes at committee/assistant meetings as directed.

•Participates in schedule rotation for late coverage on days the office closes early.


•Must be able to work alone as well as work well with others.

•Must have good communication skills.

•Must be extremely computer savvy (Microsoft Word, Publisher, Outlook, Express, Excel).

•Previous knowledge of Delphi, Opera and Synergy preferred.

•Must have good organizational skills.


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