Clubhouse Administrative Assistant

US-TX-Austin
5 months ago(7/6/2017 10:43 AM)
Requisition ID
2017-15477
# of Openings
1
Category (Portal Searching)
Administrative/Clerical

Location

bcreek country club

 

 

Barton Creek Country Club’s success is due to its dedicated, intelligent and self-motivated family of associates who work together to deliver personalized service to the club’s members and maintain the company’s trademark high standards. If you would like to be a part of an environment where teamwork is emphasized and individual excellence is encouraged, then this is the place for you.

 

Barton Creek Country Club associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, Barton Creek Country Club may be your perfect match.

Job Description

To handle all administrative duties as required by the Club Director. Supports the Director of Operations.

 

Responsibilities

  • Assistant to the Director of Operations.
  • Extensive administrative duties and responsibilities; communication and distribution of daily/weekly/monthly reports and correspondence to corporate office and ownership, operation procedures, handling confidential material and information, daily distribution of the mail, daily check deposit of accounts receivables.
  • Preform administrative duties related to hotel operations pre and post opening as requested by the executive committee.
  • Responsible for obtaining signatures of approval for all internal and external routing of check requests, expense reports, personnel information forms (PIF), project expenditure approval forms (PEA), performance evaluations and other confidential correspondence as necessary, and distribute in a timely and efficient manner.
  • Manage schedules for Director of Operations and ensures that all directors and managers receive messages and appointments in a timely manner.
  • Manage day-to-day guest relations and corporate guest relations, all external guest correspondence and internal communications; including Daily Medallia Reports, ELMER, Synergy input and Reports, and Guest Alerts.
  • Maintain guest relations files and ensures that all information is included in file, i.e. guest correspondence, letters, fax, emails, information, guest folios, gift certificates, etc.
  • Maintain Gift Certificate Log to include value, purpose, date issued and date redeemed.
  • Coordinate all travel arrangements including; reservations, transportation, golf, amenities, and in-house meetings and events for VIP’s, corporate and ownership visits.
  • Maintain reader files for upcoming meetings, VIP guests, meetings and events, etc.
  • Maintain hotel licenses, permits, contracts and certificates of insurance.
  • Assist Accounts Payable with monthly reconciliation of transportation billing, American Express Ledger for Air Travel and Phone Bill.
  • Involved in associate events and activities’ committees within the hotel.
  • Perform other duties as assigned by management

 

Qualifications

  • Minimum of 3 years administrative assistant experience.
  • Education – Associate Degree preferred
  • Skills; Proficient in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)

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